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Document – Displays all uploaded documents.
URL – Displays all uploaded URL links.
Trim Link – Displays all uploaded trim links.
Share Point Link – Displays all uploaded share point links.
The following information for each document/links uploaded is displayed in the grid:
Title (‘Title’ will be a hyperlink to the uploaded document or link).
Description.
Document Ref.
Status.
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You can edit or delete an existing document upload by clicking on inline edit/delete icons.
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You can select the relevant sign off authorities, and click on ‘Submit for Sign Off’ button to submit the document/URL for approval. The pop-up window will also show details of the attachment such as its title and reference. An email will be generated to the respective sign off authority.
Once applied for approval, the document/URL will be read only. Hence, you will not be able to edit or delete the document/URL until the sign off is completed.
Upon receiving the sign-off request email, the ‘Sign Off’ Authority can then review the document/URL and choose to Approve or Reject it. Depending on the sign off settings determined by the admin, the Sign Off Authority may be allowed to provide a justification for the decision.
This can be done by either clicking the relevant link in the sign-off email, or by navigating to the respective object and clicking on the relevant button.
After the approval, a ‘Sign Off’ Complete email will be generated.
When a document/URL is approved, it will be ‘read-only’ and will not be editable for any users, except for users who have the ‘Can Edit After Sign Off’ permission to the object or super permissions (IPM admin, Project Manager etc.) .
When a document/URL is rejected, it will be made editable so that you can make the amendments and re-submit for sign off, if required.
Sign Off status will be displayed in the ‘Status’ column.
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