...
Findings Register
The findings register will list down all created findings for all audits within the system. Access the findings register by navigating to Menu > Audit Management > Finding. You can configure the fields visible and are searchable in the filter, that are displayed in this register via the Field Configuration section under Audit Settings.
...
Filter finding details in the register, by clicking on the 'Filter' button at the top-right corner of the window. This will expand the filter window to select criteria in order to filter details. Filters can be configured via the Field Configuration section under Audit Settings.
...
Export register details on to an Excel sheet once the register is filtered with the details you require, by clicking on the 'Excel Export' button at the top-right corner of the window.
...
To add finding details, first you should have added a finding title using one of the quick finding methods. Once a finding title is added and a finding number is generated, then you can add further details to a finding. All fields that are configured to be visible in the Finding Details page via the Field Configuration section under Audit Settings will be listed in this Finding Detail creation page, according to the order and mandatory requirement defined in Field Configurations > Audit Finding tab.
...
Field | Description | Mandatory/Optional | ||
|---|---|---|---|---|
Finding Number | A unique number (for a particular audit) automatically generated to identify the finding. The audit finding number will be displayed as a breadcrumb of the audit number as well. Therefore, if you click on the audit number, it will take you to the respective Audit Detail page.
| N/A | ||
Current Status | Non editable reference field of the audit's current status. | N/A | ||
Audit Number | Non editable reference field of the audit number. | N/A | ||
Audit Title | Non editable reference field of the audit title. | N/A | ||
Audit Year | Non editable reference field of the audit year. | N/A | ||
Risk Rating | Select the risk rating from a dropdown list. Ratings can be configured via Audit Settings > Audit Risk Rating. See article Framework – Audit Settings to configure a risk rating. Although the risk rating values are taken from the same setup area for audit details, these ratings act as separate values for finding ratings. | Mandatory | ||
Finding Background | This will be the title of the finding, which you can edit here. | Mandatory | ||
Finding Details | Enter finding details here. This field can be customised or left as a standard field. | Optional | ||
Consequences | Enter consequences describing any possible impact for the finding. This field too can be customised or left as a standard field. | Optional | ||
Business Unit | If required to specify, select the business unit associated with the finding, or use the 'Links' tab, to link this finding to a hierarchy. | Optional | ||
Directorate | If required to specify, select the directorate under the business unit associated with the finding. | Optional |
...
STEP 4: In both of the above methods via Audit Register and Finding Register, if you require to add recommendations immediately after adding Finding Details, you may do so at the bottom of the window. These will be treated as Audit Actions with timeframes and responsibilities assigned. Here you may enter only the 'Recommendation Title'. Further details can be entered by clicking on the Recommendation link or by accessing the created finding via the Register page and add more details to the recommendation via the Recommendation tab.
To add a quick recommendation within the Finding Details page, click on the 'Add new' button, fill in details for the recommendation, and click the 'Save' button to save details. Once saved, a Recommendation Number will be automatically generated. You may add many recommendations for a finding detail.
...
This tab's behaviour is the same as in Audit Details. See section Attach Documents in the Audit Management – Audit page.
Add Linkage
This tab's behaviour is the same as in Audit Details. See section Add Linkage in the Audit Management – Audit page.
View Finding History
...