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Camms is pleased to bring you the Camms.Project Transformation, designed to enhance, streamline, elevate responsiveness, improve performance and above all deliver an overall optimised user experience.
Beta Testing will begin on 08th October 2022 for four weeks and will subsequently be available in your Live environment on 05th November 2022.
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List of release items:
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1. All new and improved user interfaces |
Effortlessly navigate through pages and projects faster, enjoy heightened functionality and a concise view of all project details with a best practice, modern user experience with our completely revamped user interfaces.
1.1 Common interface enhancements
Our latest interface enhancements will feature a completely revamped and modernised design, with simplicity and clarity in mind. This delivers a new user experience and refines many aspects of a user’s day-to-day interaction with the solution. As we continue to build out this next-generation platform, this redesign sets the stage for further improvements in our upcoming releases.
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Improvements to tables – Several improvements have been done for tables displayed in the system:
Headers stay frozen when you scroll down.
The Add New button is now at the top-right corner.
The Add and Edit buttons will open a popup window to add/edit details. This will let you have more space to update details in the page.
Input fields
Numeric steppers – This will let you enter numbers manually (numbers only) and increase or decrease the value using arrow icons.
Input fieldsNumeric steppers – This will let you enter numbers manually (numbers only) and increase or decrease the value using arrow icons.
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1.2 My Quick Update page interface enhancements
With the new interface enhancements to this feature, widgets will be displayed with summary details at the top of the Quick Update page, with the total number of Project updates, Project Task updates, Project Approval updates, and all other assigned responsibilities for the logged in user to take action upon, will be listed here. Additionally, Project Details will be listed one below the other with easier controls to update the respective projects.
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Notes:
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1.2.1 Updating Project Details
To update a project's details, scroll to the respective project or use the Filter button to search the expected project, update details in each tab, and click the Save button at the top-right corner of the page.
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Note: The Project Tasks widgets are developed using the new technology and therefore, will have a significant improvement in performance when loading project details compared to other widgets. The technology will be upgraded in other widgets as well in a future release. |
1.2.2 Project Tasks widget
The Project Task widget will receive a full technology upgrade, which in turn, you will experience a significant performance improvement.
Two new columns ‘Project Name’ and ‘Parent Task Name’ will be introduced to the Project Task gird.
Clicking the 'Project Task Title' will open the popup window for the Project Task within the same window.
A new button 'more details' will be introduced against each Project Task. Clicking this button will open a popup window to view more details.
Task Planning will be the default tab in the popup window, which will display the Gantt chart..
Attachments, Email, and Discussion will be shown as tabs within the popup window.
By dragging and dropping a column header to the top of the table, it will let you group the Project Tasks by the relevant column.
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You will be able to sort the Project Tasks by clicking on the column headers in the Project Task grid.
The filter icon will be displayed in blue colour when there are active filters, making it easier to identify at a glance.
You will be able to configure the number of records visible within the Project Task grid per page, using the dropdown at the bottom left corner.
You will be able to navigate between the pages, using the buttons at the bottom right corner.
1.3 Project Hub interface enhancements
The Project Hub will now display a clean and clear filter with more details to filter projects. When the filter icon is clicked, it will open a pulldown half window with a more spaced out view than the previous filter.
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The Project Hub will have a more compact and clearer view of all project details listed at the top of the page and will remain visible throughout, when accessing all project tabs.
1.4 Project Settings interface enhancements
The Project Settings pages will now have a short description of what each Settings page does at the top of the page.
The Settings pages now have been revamped to display more clearer and spaced function buttons, records displayed per page, page navigation, and tables.
More intuitive functions have been introduced in the Calendar and Progress Calculation Settings pages. See more details on this feature under item 7. Improvements in Project Settings pages.
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1.5 Project Workflow interface enhancements
A Project Workflow's phases and objects will now be denoted with a coloured icon in its left panel to easily identify its status or stage of the project. See more details on this feature under item 4. Enhanced individual project and object phases with status indicators in Project Workflows.
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Project Schedules in a Project's Workflow will now have a more detailed and easy to use Gantt Chart and Kanban Board with improvements in both the Gantt Chart and Kanban Board. See more details on this feature under item 3. Improvements in Tasks Planning and Scheduling in the Gantt Chart and Kanban Board.
1.6 Removal of unused button in an object phase in the Project Workflow
The Add All button under the Link to Portfolio/Link to Strategic Plan object phase in a Project Workflow has been removed as it is not commonly utilised.
Previous window with the Add All button:
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New window with the Add All button removed:
2. Improved Project Register functionality |
The Project Register has been revamped with new and improved features that will enhance your experience when using its functionality.
2.1 Freezing header row and columns
The Project Register's header row and columns up to the 'Project Title' column, will be frozen when scrolling horizontally or vertically, for easier viewing purposes.
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The 'Project Title' is now hyperlinked as opposed to the 'Project Code', which will direct you to the relevant project.
2.2 Ability to view more project records in one page
You can now select the number of projects to be displayed in the page under the ‘Items per page’ dropdown at the bottom. The default value is set to 15 records.
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2.3 Enhancements to sorting and grouping functionalities
When the Register is sorted or grouped by a column, it is now applied not only to the current page, but also to all pages of the Register.
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2.4 Traffic light icons
Traffic light icons will be used to denote a status of a project for a much clearer look-and-feel for quick identification of a project's status.
Off Track statuses will be denoted with a red circle.
Monitoring statuses will be denoted with an amber circle.
On Track statuses will be denoted with a green circle.
No Target statuses will be denoted with a grey circle.
2.5 Hierarchy view
The Portfolio Hierarchy View accessed via the ‘Show Hierarchy’ toggle in the Register, will now have a much clearer view of the Portfolio Hierarchy, with different colours and indentations for different levels of the hierarchy. This will enable you to easily identify how projects are grouped.
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2.6 Exporting register
The Project Register can be exported to a Microsoft Excel or a PDF by clicking on the export icon in the toolbar.
Excel – Will consist of all columns that have been made visible in the register.
PDF – Will consist of only the first 10 columns.
2.7 Create new projects via the Project Register
You can now Create New Projects from the Register by clicking on the New button in the toolbar, if the required permissions allow you to do so.
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2.8 Register filters
You can now view filters according to the sequence setup via Project Settings by an Admin user: Filters will be displayed in the order which it has been configured by an Admin, under the 'Project Register View' page.
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Delete filter templates:
The created filter templates can be deleted by clicking the edit icon in front of the 'Filter Template' dropdown and selecting the Delete button in the popup.
Since having a default filter template is now optional, you can delete the default template, if needed.
Share filter templates with users – Admin users can share filter templates created with other users, letting them utilise the same templates without having to create them from scratch.
When a new filter template is created, admin users can share it with other users by clicking on the ‘Share With All Users’ tick box. Once the template is created, it will be available under the ‘Filter Template’ dropdown for all users. However, they will not be able to make any changes to the shared templates or delete them.
If an Admin user makes a template the Default Template when creating/sharing the template, that template will still be shared with all users. However, it will not be the Default Template for other users.
If an Admin user makes any changes to a shared filter template, those changes will reflect on the respective template of other users.
If an Admin user deletes a shared template, it will be removed from ‘Filter Template’ dropdown for other users as well.
3. Improvements in Tasks Planning and Scheduling in the Gantt Chart and Kanban Board |
3.1 Improvements to the Gantt Chart
3.1.1 Moving Gantt items using the 3-dot icon
You can now easily move tasks to the desired position in the Gantt chart by using the 3-dot icon adjacent to the relevant task.
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The system will clearly show where you will be dropping the task on to, i.e., whether you will be dropping the task in between tasks, or on top of a task; thus making it easier for you to check if you are dropping the task in the right location.
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3.1.2 Performance of the chart indicated in green or red in the Chart View
You can now easily view the performance of each task at a glance whilst in the Chart View. The tasks in the Chart View will be coloured in red, amber, and green depending on its performance.
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3.1.3 Critical tasks will be highlighted in the Chart View with a red dotted line
You can now easily identify the tasks that are in the critical path by the red dotted line around it in the Chart View.
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3.1.4 Easily access the Task Properties popup whilst in the Grid View
You can now easily access the Task Properties window and update its constraints whilst in the Grid View.
The Properties window will be opened up if you right click on a particular task and then select the Properties option from the menu that appears.
3.2 Improvements to the Kanban Board
3.2.1 Task responsible persons will be displayed by their profile image
The profile images of the Responsible Persons of tasks will now be displayed in the respective cards in the Kanban Board.
3.2.2 Better user experience when moving tasks between columns of the Kanban Board
Moving tasks between different stages within the Kanban Board has never been easier, with the numerous adjustments made to it, for a smoother experience.
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4. Enhanced individual project and object phases with status indicators in Project Workflows |
Phases and objects within a project workflow will now be denoted by a coloured icon to identify the status it is at.
Phases – Current, Future, Not yet submitted for approval, Pending approval, Approved, Rejected
Objects – Completed but not yet submitted for sign off, Not completed and not submitted for sign off, Completed but pending approval, Not completed and pending approval, Completed and approved, Not completed but approved, Completed but rejected, Not completed and rejected.
4.1 How do you configure this?
If Sign Off has been added to a phase, then you can view the View Sign Off statuses of phases by glancing at the left panel of the screen as soon as you navigate to a project.
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Note: For this, the user requires to have switched ON the external setting 'Allow members to mark the object as completed', then you can mark objects as complete, by clicking on the Mark As Complete button available on the top toolbar. |
4.2 How does this work?
The below table depicts the status indicators for the various project phases:
Indicator | Phase | Description |
No icon displayed | Not submitted for sign off yet/In Progress | This status will be applicable when the relevant phase is not yet submitted for sign off. |
  | Pending Approval | This status will be applicable when the phase has been submitted for sign off and is pending approval. |
  | Approved | This status will be applicable when the phase sign off has been approved. |
  | Rejected | This status will be applicable when the phase sign off has been rejected. |
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Indicator | Object | Description |
No icon displayed | Not submitted for sign off yet/In Progress | This status will be applicable when the relevant object is not yet submitted for sign off. |
| Pending Approval | This status will be applicable when the object has been submitted for sign off and is pending approval. |
| Approved | This status will be applicable when the object sign off has been approved. |
| Rejected | This status will be applicable when the object sign off has been rejected. |
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Indicator | Object | Description |
No icon displayed | Mark as Complete | This status will display if the object is complete but not yet submitted for sign off. |
  | Pending Approval | This status will display if the object has been completed and submitted for signing off and is pending approval. |
| Pending Approval | This status will display if the object has been completed and submitted for signing off and is pending approval. |
  | Complete and pending approval | This status will display if the object is complete and is in a pending approval stage. |
| Complete and pending approval | This status will display if the object is complete and is in a pending approval stage. |
| Complete and pending approval | This status will display if the object is complete and is in a pending approval stage. |
  | Not complete and rejected | This status will display if the object is not complete and is in a rejected stage. |
| Completed but resubmitted | This status will display if the object is completed but has been resubmitted. |
No icon will be displayed | Not completed but resubmitted | If the object is not complete but has been resubmitted. |
5. Page level improvements in Board & Team and Custom Objects |
A pain point faced in the past on the time spent when updating the Board and Team Object and the Custom Object have now been fixed with the overall performance upgrade in Camms.Project.
5.1 Load time of objects when updated
With the upgrade in technology, you can now access and edit the Project Board and Team details and Custom Objects much faster and easier.
5.2 Clear indication for a team member playing an Implementation Role and Responsible Person, by denoting it with a Yes/No field
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From this release onwards, the placeholder of date picker will display in the DD/MMM/YYYY format.
5.3 Ability to select the number of resources/staff members to be displayed in one page
The total number of resources/staff members to be displayed in a page can be set now. The default number of records is set to 15.
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5.4 Default Staff Name dropdown set to a placeholder text
By default, the Staff Name dropdown is now set to ‘Please Select’. Hence, you can select the required staff member from the dropdown when you add a new staff member to the Project Board. (This was previously defaulted to the first option in the Name dropdown.)
5.5 Improved performance when updating the Custom Object and Custom Table
The Custom Object is made to work significantly faster, along with the new user interface. Please refer the below images as to how a Custom Object would look like in your projects.
Custom Object View
Custom Table View
6. Removal of the Open Project feature |
The feature where you would open a project in a popup window using the Add New > Open Project option via the left-hand navigation panel, has been removed with this update as projects can be opened from the Project Register and Hub.
6.1 What has changed?
Creating a new project is now done by clicking the + icon in the left navigation and clicking on New Project in the side menu.
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You can add the necessary details and click on Save. Once saved, your project will be created.
7. Improvements in Project Settings pages |
As an administrator you can access the following settings faster and with improved flexibility and user experience.
Manage Staff
Manage User Roles
Project Progress Calculation
Project Register View
Project Class
Project Types and Workflows
Calendar Configuration
7.1 Calendar Settings
You can navigate to the Menu > Project Settings > Calendar section, where you will be able to create multiple calendar versions, which can be later linked to Project Workflows, clear demarcation of working days and non-working days are available, and identification of the Workflows linked to the calendar.
7.1.1 What’s changed?
Now you can view a description of the page through the information description placed at top of the page,
Adding a new calendar is now made faster and is made simpler for you. Clicking Add New will open a popup window.
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7.1.2 Visibility of the special ‘working’ and ‘non-working’ days
A clearer view of the working and non-working special days will be visible in the grid below.
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7.1.3 Visibility of the ‘working’ and ‘non-working’ days
A clearer view of the working and non-working special days will be visible in the grid below.
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Working days denoted in green.
Non-working days will be denoted in dull red.
Present date will be automatically denoted in blue.
7.1.4 Adding special ‘working’ or ‘non-working’ days
You can now add special days as ‘working days’ or ‘non-working’ days by clicking the Add New button. A popup window will appear to enter the special working/non-working days.
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Once you have completed adding your details, click the Add button to add the details you have entered.
7.1.5 Editing special ‘working’ and ‘non-working’ days
Once you click the Edit button, a popup window ‘Edit Special Working/Non-Working Days’ will be displayed.
Make the necessary changes and click the Save button to update the changes made.
7.1.6 Complete adding a calendar
The calendar configuration can be completed by clicking the Add button at the bottom of the Add New Calendar window.
7.1.7 Making a calendar visible once added
Once you add additional calendars, it will be visible at the left side of the page, with the capability of expanding the list of calendars added.
7.1.8 Checking if a calendar is linked to a workflow
When a calendar is linked to a workflow or multiple workflows, it cannot be deleted.
Now you can clearly identify if the calendar is linked to a workflow or multiple workflows by clicking the Information icon.
7.2 Progress Calculation Settings
A user can define the Project Progress Calculation by navigating to Menu > Project Settings > Progress Calculation.
7.2.1 What’s changed?
A description of the Progress Calculation page through an information icon is now available.
A direct link to the User Guide page which defines how the Progress Calculation Settings can be defined and activated.
A description alongside the Save button with an information icon, which elaborates that saving the Progress Calculations changes/additions may take a while when applying the configuration added by the user to the application.
7.2.2 Progress Threshold setting changes
A cleaner view of the Progress Threshold Setting details.
Now you can easily increase/decrease the Progress Threshold Settings on track or off-track values in a sequence.
When sequencing and entering ‘on track’ and ‘off track’ values, the newly introduced 'on track’ and ‘off track details’ would change dynamically.
When sequencing and entering ‘on track’ and ‘off track’ values, colouring the progress bar would change dynamically.
When the sequencing and entering ‘on track’ and ‘off track’ values, the newly introduced ‘monitor’ values will change dynamically.
7.3 Project Register View
A new option to set the sequence of a field as opposed to drag and drop fields to arrange the order of the columns in the Project Register.
7.3.1 What’s changed?
A new sequence column is introduced to enter the sequence of each column name which will appear in the Project Register.
7.4 Project Classes
The Project Classes section under Project Settings will let you define and configure the different classes of projects such as portfolios, programs, and projects for your organisation.
7.4.1 What’s changed?
You can now easily show or hide project hierarchy levels via the Project Classes page depending on your organisation requirements. For example, if the project hierarchy in your organisation uses three levels of the hierarchy (i.e., portfolios, programs, and projects), but you do not have it activated in your system yet, you can activate and show the portfolio level by following the steps below:
Click on the Edit button adjacent to the relevant level.
Select the Used in organisation tick box from the popup window that appears.
Save your changes by clicking the Save button in the popup window.
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SYCLE Note: All the above updates and enhancements will be available for our SYCLE customers. |
8. New and improved user guide platform |
Camms is pleased to introduce our all-new user guide platform with improved search features that will help you find the right information easier and faster. Furthermore, additions in the form of links to related articles, as well as page level table of contents have been made available for easy navigation of the content, for an improved experience when reading our user guides.
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You may read more details on what's available for you in this new platform here: |
8.1 What's new and how to access the new guide
A quick preview of some of the features that will be made available to you are listed below:
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This will open the Camms.Project User Guide.
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8.2 Advance search features
Quick search
To search any content quickly, simply click on the search bar at the top of the page.
Key in the search word within “” (double quotations) and select the page if you see the exact page.
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Search filters – The following filters will further assist you in filtering details more accurately:
Spaces – This will not be used, as all content will be held under one space. However, if you have access to other private spaces as well, you can filter content by its space name as well.
Contributors – You can filter content by its content contributors as well, if you know who has added any content to a page.
Type – This filter can be used to filter details if content is located in locations other than in pages (e.g. spaces, attachments, blog posts, comments). Most content will be in pages, therefore, this filter will not be used much.
Last modified – Enter a timeframe to filter content by, if you know when the page was last updated.
Labels – Most pages will have a label added to it, at the bottom of the page. You can further filter details by entering the label added to a page.
Pages under – If you want to search content within a known page, then you can key in the page name and select it. This will search the content within that page.
Archived content – By default the value will be set to ‘Don’t include in search’. This will not include pages having the content, in archived old/discarded pages. In case you wish to search in the archives as well, then select the ‘Include in search’ option.
Other filters – Search titles only – By ticking this checkbox, you will be able to search only pages having the content in its title.
8.3 User-friendly navigation between articles
Each page will have its own navigation controls, which will make it easier for you to traverse within the guide’s content.
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Navigate to sub pages under a main page – Some pages will have sub level pages under it. These pages will have a linked list of page titles at the bottom with all its sub level pages. Simply click on a sub level page to access any of it.
8.4 Exporting articles into PDF/Word
Each article can be downloaded separately as a PDF or Word document if required.
Select the More Actions (...) icon at the top-right corner of the page.
Select the Export option, and select if you wish to download the page as a Word document or a PDF document.
Areas requiring further improvements |
Last updated: 9-Oct-22
General
Icons in the 'Support' Menu in the header bar does not display.
There are several user interface mismatches and alignment problems that currently exists, and are being looked into.
My Quick Update
An error message appears when you click on the Kanban button in the 'Task Schedule' popup within the 'Project' widget.
The 'KPI' widget does not function as expected.
You cannot navigate to 'My Settings' by clicking on Profile Picture > Settings while you are in the 'My Quick Update' area.
When you click on the 'Project Title' while in the 'My Project' widget, the Project Details opens in the same tab of the browser.
The widget count displays as object, after navigating to the relevant responsibility.
Clicking the 'Risk Tittle' in the 'Risk' widget, opens the Risk in a new window.
An error message is shown when opening the Risk in a new window.
When you click on the 'Risk Action' title while in the 'My Risk Action' widget, the 'Risk Action' details opens in the same tab of the browser.
The filters that are saved as default in the 'Project Task' widget gets cleared when you log out.
The 'KPI' widget is shown as KPI/KRIs.
The 'Attachments' and 'Discussion' tabs within the detail popup of the 'Task' widget, does not show the details.
Reference Object
'Reference Projects' are not displayed accurately.
Incident Object
Currently, you cannot add a new Incident.
Project Terminations
Project Terminations cannot be completed.
Workflow Configuration
Currently, you cannot create or duplicate workflows.
Sign Off Object in Project Workflow
Currently, you are unable to add 'Sign Off Authorities' and submit a phase/object for approval.
Sycle Clients
You cannot navigate to the Camms.Project application via the 'Product Navigation' Menu.
The 'Sycle' Menu icon in the header, does not display.
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