What is the Budget Object
The Budget Object is a tool, which represents the financial allocation and tracking component for a project. It is a structured entity that helps project managers plan, monitor, and control costs to ensure that the project stays within the an approved budget. The Budget Object is also the primary object that is part of the Financial Module in the application which consists of two tabs “Budget Tab” and the “Cashflow” tab.
Quick info: The financial module includes three objects for budgeting purposes which is the Budget Object, Invoice Object & the Change Register Object.
View of the Budget Object -
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Activating the Budget Object does not function alone; It includes links to the Invoice Object and Change Register / Change Requestobject in your Project
Your system administrator can reach out to the Camms Support Team to activate the Financial Module. following which, your system administrator can simply drag and drop the 'Budget Object' into the respective workflow according to the preference.
The Key functionalities of the Budget Object
Adding data into the object through a financial integration, upload data via the Upload Wizard, or manually add data (for more information on integrating financial data into the object, please contact your system administrator).
Managing a hierarchical view of budget lines.
Managing Budgets against Purchase Orders and Invoices.
Filtering Budget data.
Manually add, edit, duplicate, or delete budget data.
Managing custom numeric columns within the Object.
Adding custom calculations to manage your financial data.
Managing taxes for budgets.
Managing change orders for Budgets.
Budget Grid
Budget grid or the table view is the area which allows you to manage your financial data. The columns on the grid would be visible based on the configurations done by your system administrator.
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Button toolbar contains 6 buttons,.
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Show Budget Tax (Toggle) - This allows you view respective tax configured.
Quick Tip: You have to tick the “Include for tax” column on the grid related to the types/lines that you want to view
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Show Budget Variance (Toggle) - This would display budget variance, If you have sent any requests for budget changes through the Change Register you would be able to view the budget difference via this toggle.
Quick Tip. Values in “Green” would show you that there is a Change sent to reduce the budget figure on the respective Budget. for an example.
Original Budget Value on the grid is 101,000.000
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The original budget value will also change to 100,000.000 and will roll up to the budget type respectively.
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Values in “Red” would show you that there is a Change sent to Increase the budget figure on the respective Budget. for an example.
Original Budget Value on the grid is 101,000.000
Change to Increase on the Budget value is 1000.000 this change is shown in the Grid in Red once approved from the change register.
The original budget value will also change to 100,000.000 and will roll up to the budget type respectively.
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Change image
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Save - Clicking on the save button will allow you to save changes made to any Budget Types and lines within the Budget Grid.
Upload - This allows you to upload data through a data upload wizard. you can refer below for more details on the Data Upload wizard.
Export - This allows you to Export budget data within the grid into an excel document.
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Filter - Thid button will be enabled to you when the “Reporting Year” functionality is activated within your table view. You can filter budget data for selected 'Reporting Years' and respective 'Budget Types/Lines.' Once the filter is applied, the filter button will change color and indicate that the data is already filtered.
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Budget Hierarchy
Budget Hierarchy is configured from Camms.Strategy. by your system administrator.
Budget Hierarchy contains is where your administrator adds budget types and budget lines which allow allows users to enter budget data against budget types and lineswithin the Budget Grid.
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Quick Tip
There should be a minimum of three levels configured in the Hierarchy Level in Hierarchy ConfigurationConfiguration by your system administrator in order for you add data.
Reporting Years There is an internal setting to enable reporting years within budget grid. Once the setting is ON, users will be able to add budget data in year wise. Also, the users can enter budget data against months in the monthly popupwithin your table view
If not activated within the Budget Object, project budgets are added and managed for the entire project timeframe. The Reporting Year activation will allow users to manage project budgets on a year-to-year basis. To activate this functionality, you can reach out to your system administrator.
Add Budget Data
Users can add new budget data through the Add New Popup which appears when click on Add New button in the button toolbar. To add reporting years along with budget types/lines for the first time, user must go through Add New Popup.
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