You can create a corresponding audit recommendation from a risk treatment action, and create a link between these two.

There are two ways in which a linkage between a Risk Action and an Audit Recommendation can be created.

1. Using an existing audit recommendation

2. Creating a new audit recommendation

To create a link using an existing audit recommendation:

• STEP 1: Navigate to the Links tab of the action and click the Add New button on the right-hand corner of the window.

Open

Figure 1.1

• STEP 2: Select Recommendation in the 'Create a new linkage' dropdown. The following multi-select dropdown filters will be displayed, where you can filter from existing audit recommendations in the grid below and create a linkage:

  • Audit Title – Select from the list of audit titles to filter from.

  • Audit Finding – Based on the selected audit titles, audit findings will be filtered and listed to be selected from.

  • Hierarchy Links – An independent filter to select business units (for standard permission clients)/Hierarchy links (for flexible permission clients) within the organisation hierarchy to filter existing audit recommendations in the organisation. This filter will apply to all audits that have a direct linkage to the business unit/Hierarchy link.

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Figure 1.2

• Once filtered, the existing audit recommendations will be listed in the grid below, with the following details:

  • Audit Title – This column will display the titles of all audits selected in the filter. Details will be further filtered to list only those that have a direct linkage to the filtered business unit/organisation.

  • Audit Finding – This column will display only audit findings that are linked to the selected audit title.

  • Audit Recommendation Number – This column will display the audit recommendation number of the existing audit recommendation listed.

  • Audit Recommendation – This column will display the recommendation title based on the selected Audit Title and Finding.

• STEP 3: To make a linkage, select the Link checkbox next to the listed audit recommendation, and click the Save button at the top of the page.

To create a link using a new audit recommendation:

• STEP 1: Navigate to the Links tab of the action and click the New button on the right-hand corner of the window.

• STEP 2: Select Recommendation in the 'Create a new linkage' dropdown.

• STEP 3: You can filter Audit Titles and Finding Titles in the filters section if needed. If not, from the grid itself select from the following column dropdowns:

  • Audit Title column – This column dropdown will display the titles of all audits in the organisation. If an audit title has been selected from the filter area, the dropdown will be auto populated to the filtered title, but can be changed by selecting another option from the dropdown.

  • Audit Finding column – This column dropdown will display the titles of all audit findings in the organisation. If an audit finding has been selected from the filter area, the dropdown will be auto populated to the filtered title, but can be changed by selecting another option from the dropdown. The dropdown will display only audit findings that are linked to the selected audit title.

• Audit Recommendation Number column –  This column will be automatically populated with the new audit recommendation number upon saving the page.

• Audit Recommendation Title column – This column will auto populate the risk action titles here. You can edit this detail up to 500 characters.

• STEP 4: To make a linkage, select the Link checkbox next to the listed audit recommendation, and click the Save button at the top-right corner of the page.

• The following mandatory fields will be auto populated in the Audit Recommendation page from for Risk Action Details page.

  • Audit Recommendation Title

  • Audit Recommendation Owner

  • Audit Recommendation Original Due Date

  • Audit Recommendation Review Frequency

  • Audit Recommendation % Complete

  • Audit Recommendation Status

  • Audit Recommendation Comments

  • Organisation Linkages

• Once saved, the audit recommendation is created and a linkage is created between the audit recommendation and the risk action. The new audit recommendation will be listed in the Audit Recommendation Register too.

• Once a link is created between an Audit Recommendation and a Risk Action, the following fields can be made to synchronise respectively:

  • Audit Recommendation field: Percentage Complete = Risk Action field: Percentage Complete

  • Audit  Recommendation field: Status Report Summary = Risk Action field: Comment

  • Audit  Recommendation field: Action Status = Risk Action field: Action Status

  • Audit Recommendation field: Responsible Officer = Risk Action: Responsible Officer

• The Risk Action linkage will display within the ‘Links’ tab of the newly created Audit Recommendation.

• If you ‘Delete’ the link, this will only delete the linkage between the Risk Action and the Audit Recommendation, but not the Audit Recommendation.