These are the council committees. Each council will have their own committee. A committee will have its members with respective positions.

All committees are listed in a grid view as shown in the below figure. The user can select the number of records to view per page from the page number drop down.

The records can be sorted by clicking the Column Name. For example; if the user clicks Committee the records will be sorted on Committee name in the alphabetical order.

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Figure 2.1

Committees can be searched by committee name and Primary contact name. The search criterion can be saved by ticking the Save selection for next time. 

To add a new committee, the following steps, have to be followed.

• STEP 1:  New committees can be added by clicking the Add new Committee link in the view committee display page.  The user will be directed to a new page as shown in the figure below.

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Figure 4.1

• STEP 2: Add committee has the following fields; 

  • Title – Enter the title. This is the name of the committee. This is a mandatory field.

  • Description – Enter the information about the committee that can be described in this section. 

  • Primary Contact – This is the primary contact person of the committee. The administrator can select a staff member from the drop down. 

  • Secondary Contact – This is the secondary contact person of the committee. The administrator can select a staff member from the drop down.

  • Meeting Locations – Select the meeting location from the location drop down.

  • Upload Image – Click on the Upload Image button. A user-controlled attachment pop-up will appear.

• STEP 3: Click Save to save committee details.

  • Add Members – To add members, the Committee details have to be saved. If not, the user will be prompted to save committee details before adding committee members. 

• STEP 4: To Add committee members, click the Add member button. Then the pop up shown in Figure 34 will appear.

  • Title – Enter the title. This is the name of the committee. This is a mandatory field. 

  • Description – The information about the committee can be described in this section. 

  • Primary Contact – This is the primary contact person of the committee. The administrator can select a staff member from the drop down. 

  • Secondary Contact – This is the secondary contact person of the committee. The administrator can select a staff member from the drop down.

  • Meeting Locations – Select the meeting location from the location drop down.

  • Upload Image – Click on the Upload Image button. A user-controlled attachment pop-up will appear.

• STEP 5: Click Save to save committee details.

Add Members – To add members, the committee details have to be saved. If not, the user will be prompted to save committee details before adding committee members. 

• STEP 6: To Add committee members, click the Add member button. Then the pop up shown in Figure 34 will appear. 

Add new member has the following fields: 

• Staff/Non-staff – Select if the member is a Staff member or a non-staff member. 

• Member – Select the member from the drop down. The drop down will populate based on the selection of staff or non-staff. 

• Role – Select the position of each committee member from the drop-down menu.

• Start Date – Select the start date from the calendar drop down.

• End Date –  Select the end date from the calendar drop down. 

To Edit a member, the user must click on the Edit button in the member grid. Then the add member pop up will appear. Then the user can edit and save to update.

To Delete a member, the user must click on the Delete button in the member grid. The user will be prompted to confirm. 

To Edit committee details, click the committee name from the grid display view. The add committee page will load with editable text fields. The admin can edit the information and click Save to update.  

The committee can be deleted by clicking on the Delete button in the view committee grid. Deletion is not possible if the committee is linked to a meeting. All links have to be cleared in order to delete. The user will be prompted, click ok to continue.