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The revamped Control Register can be accessed via the left-hand side Menu and Workspace under the Mega Menu. This will let you create controls as templates without any mandatory linkages with Risks. Additionally, Controls will be available within the ‘+’ icon in the Quick Links Menu.
How do you configure this?
Enabling internal setting ‘Enable Control’ – The internal setting ‘Enable Controls’ needs to be enabled for the Control Register to be available as a standalone register. Please contact Camms Support on support@cammsgroup.com to set this up for your organisation.
Control Settings – A dedicated area for Control Settings will be introduced (accessed via Camms.Risk Menu > Framework > Control Settings). This section will consist of Control related settings such as Control Ratings, Control Register Configuration, Field Configuration, Custom Lists, Emails, and Email Templates.
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The Field Configuration page will let you configure fields within the below tabs of the Control Details page and Control Records Details page:
Control Details
Documents
Links
Control Assessment Tab – This tab will be enabled only when the ‘Enable Survey’ setting is enabled for your organisation.
The columns within the Field Configuration page have been renamed as below:
Previous Name | New Name | Access/Function |
|---|---|---|
Unique for Risk | Unique for Record | When fields are marked as Unique, details can be maintained uniquely for the same Control, linked to multiple Risks and Compliance records. If fields are maintained as common (not unique), these fields will appear as Read-Only and cannot be edited. These fields can be updated only via the Control Template. |
Control Detail | Control Detail | This can be accessed by clicking the Control Title within the Control Register. This page will display details maintained against the Control Template. |
Control Risk Detail | Control Record Detail | This can be accessed by clicking the Control Title within the Control Record grid in the Risk Assessment tabs, and the Control Object within a Compliance record. This page will display the details maintained against the Control linked with the specific Risk/Compliance record. |
Risk Grid | Control Record Grid | This can be accessed via the Risk Assessment tabs of Risk and the Control object within a Compliance record. This grid will let you add and link to new or existing controls to the Risk and Compliance records. |
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The below new fields will be introduced and can be configured for Visible and Searchable as below:
Field Name | Visible | Searchable |
|---|---|---|
Hierarchy Links | Yes | Yes |
Linkage Type | No | Yes |
Linked Records | No | Yes |
Links Count | Yes | No |
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Note: If there are any Control specific templates that were previously created but not linked with any Email Triggers, these will not be available when accessed via Control Settings. These will remain within email configurations under Risk Administration. |
How will this work?
When the internal setting ‘Enable Controls’ is enabled, a standalone Control Register will be available.
The Control Register can be accessed via the below options:
A new icon for the standalone Control Register will be available within the left-hand side menu.
Controls will be introduced within the Mega Menu under the Workspace as a new option (accessed via Camms.Risk Menu > Workspace > Control Register).
The filter section within the Control Register will consist of new filter options as below. These will be available as filters if they have been configured as Searchable in Register Configurations.
Hierarchy Links – This can be used to filter Controls based on the hierarchy linkages.
Linkage Type – This will filter Controls based on the entities it has been linked to.
Linked Record – This will filter Controls that are linked to other entities when either the Code or the Title is keyed in.
When the field ‘Links count’ is configured as visible, it will appear as a column in the Control Register. This will denote a summary count of all linkages of a Control, and when clicked on, a popup will display details of the linkages.
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A new product named ‘Controls’ will be available within the product dropdown under Role Management (accessed via Camms.Risk Menu > Administration > Role Management > Add new/Edit.
This will load a Control specific permission tree where permissions can be assigned for areas such as Control Register, Control Detail page (Details tab, Documents tab, Links tab, and Control Assessment tab), and Control Settings.
Area | Permission | Description |
|---|---|---|
Control | Add | Ability to add a Control via quick links + icon and Add new option in the Control Register. |
Delete | Ability to delete Controls via the Control Detail page. | |
Control > Register | View All | All records in the Control Register will be displayed. This supersedes all other options. |
| View All Not Linked to Hierarchy | All Controls not linked to any hierarchy node will be displayed. |
| View Node Only | Controls directly linked to the logged in user’s hierarchy node will be displayed. |
| View Node with Children | Controls directly linked to the logged in user’s hierarchy node and the child nodes will be displayed. |
| View All Created | Controls created by the logged in user will be displayed. |
| View All Control Owner | Controls having the logged in user as the 'Control Owner', will be displayed. |
| View All Control Authoriser | Controls having the logged in user as the ‘Control Authoriser’ will be displayed. |
| View All Linked to My Risks | Controls linked to Risks which the logged in user is assigned as the ‘Risk Responsible Officer’, will be displayed in the Control Register. This permission will be applicable to the Risk Control Detail page as well. |
Control > Control Details | View | Read-only permission for Control Details |
| Edit | Edit fields in the Control Detail page |
Control > Document | View | Read-only permission for the Document tab |
| Edit | Upload/delete documents and URLs via the Document tab |
Control > Links | View | Read-only permission for the Links tab |
| Edit | Create linkages via the Links tab |
Controls > Control Assessment (This will be available only when the ‘Show Survey’ setting is enabled in the Camms.Risk Survey module.) | View | Read-only permission for the Control Assessment tab |
Framework > Control Settings | View | Read-only permission for Control Settings options |
| Edit | Permission for editing Control Settings |
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This feature will allow administrators to add hierarchy type linkage fields, enabling you to link the risk to a node of any specific hierarchy, with minimal clicks.
How do you configure this?
A new setting called ‘Enable creation of multiple hierarchy link fields in the inherent tab for Strategic and Operational Risks’, enables this feature.
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