Risk Actions and Audit Recommendations |
You can create a corresponding audit recommendation from a risk treatment action, and create a link between these two.
There are two ways in which a linkage between a Risk Action and an Audit Recommendation can be created.
Using an existing audit recommendation
Creating a new audit recommendation
To create a link using an existing audit recommendation:
STEP 1: Navigate to the Links tab of the action and click the Add New button on the right-hand corner of the window.
STEP 2: Select Recommendation in the 'Create a new linkage' dropdown. The following multi-select dropdown filters will be displayed, where you can filter from existing audit recommendations in the grid below and create a linkage:
Audit Title – Select from the list of audit titles to filter from.
Audit Finding – Based on the selected audit titles, audit findings will be filtered and listed to be selected from.
Hierarchy Links – An independent filter to select business units (for standard permission clients)/Hierarchy links (for flexible permission clients) within the organisation hierarchy to filter existing audit recommendations in the organisation. This filter will apply to all audits that have a direct linkage to the business unit/Hierarchy link.
Note: The filtered Hierarchy Links are not applicable to the new recommendation that will be created, but is used only to filter existing recommendations.
Once filtered, the existing audit recommendations will be listed in the grid below, with the following details:
Audit Title – This column will display the titles of all audits selected in the filter. Details will be further filtered to list only those that have a direct linkage to the filtered business unit/organisation.
Audit Finding – This column will display only audit findings that are linked to the selected audit title.
Audit Recommendation Number – This column will display the audit recommendation number of the existing audit recommendation listed.
Audit Recommendation – This column will display the recommendation title based on the selected Audit Title and Finding.
STEP 3: To make a linkage, select the Link checkbox next to the listed audit recommendation, and click the Save button at the top of the page.
Note: If any of the listed audit recommendations has the 'Link' checkbox ticked, it will denote that it is already linked, and you will not be able to link it again, since only one Audit Recommendation can be created for one Risk Action for all risk types.
To create a link using a new audit recommendation:
STEP 1: Navigate to the Links tab of the action and click the New button on the right-hand corner of the window.
STEP 2: Select Recommendation in the 'Create a new linkage' dropdown.
STEP 3: You can filter Audit Titles and Finding Titles in the filters section if needed. If not, from the grid itself select from the following column dropdowns:
Audit Title column – This column dropdown will display the titles of all audits in the organisation. If an audit title has been selected from the filter area, the dropdown will be auto populated to the filtered title, but can be changed by selecting another option from the dropdown.
Audit Finding column – This column dropdown will display the titles of all audit findings in the organisation. If an audit finding has been selected from the filter area, the dropdown will be auto populated to the filtered title, but can be changed by selecting another option from the dropdown. The dropdown will display only audit findings that are linked to the selected audit title.
Note: A 'View Details' link will be displayed below the audit title and finding title dropdowns, and will let you view the details page of the audit or finding. This will be disabled and in grey colour till an audit/finding title is selected.
Audit Recommendation Number column – This column will be automatically populated with the new audit recommendation number upon saving the page.
Audit Recommendation Title column – This column will auto populate the risk action titles here. You can edit this detail up to 500 characters.
STEP 4: To make a linkage, select the Link checkbox next to the listed audit recommendation, and click the Save button at the top-right corner of the page.
Note: If any of the listed audit recommendations has the 'Link' checkbox ticked, it will denote that it is already linked, and you will not be able to link it again, since only one Audit Recommendation can be created for one Risk Action for all Risk types.
The following mandatory fields will be auto populated in the Audit Recommendation page from for Risk Action Details page.
Audit Recommendation Title
Audit Recommendation Owner
Audit Recommendation Original Due Date
Audit Recommendation Review Frequency
Audit Recommendation % Complete
Audit Recommendation Status
Audit Recommendation Comments
Organisation Linkages
Once saved, the audit recommendation is created and a linkage is created between the audit recommendation and the risk action. The new audit recommendation will be listed in the Audit Recommendation Register too.
Once a link is created between an Audit Recommendation and a Risk Action, the following fields can be made to synchronise respectively:
Audit Recommendation field: Percentage Complete = Risk Action field: Percentage Complete
Audit Recommendation field: Status Report Summary = Risk Action field: Comment
Audit Recommendation field: Action Status = Risk Action field: Action Status
Audit Recommendation field: Responsible Officer = Risk Action: Responsible Officer
Notes:
The above synchronisation will only be made possible, via enabling an internal setting ‘Enable synchronisation of Risk Action and Audit Action’ by making a request to Camms Support. Please contact Camms Support if you wish to enable this synchronisation feature.
Once ‘Enable synchronisation of Risk Action and Audit Action’ is enabled, the ‘Link to Risk Action’ column will appear under Menu > Audit Settings > Audit Action Status, letting you map the Audit Recommendation Status against a Risk Action status. The Status field will get synchronised only if the status is mapped. If the mapping is not done, then the Risk Action Status will not synchronise and will be empty within the Audit Recommendation.
The Risk Action linkage will display within the ‘Links’ tab of the newly created Audit Recommendation.
If you ‘Delete’ the link, this will only delete the linkage between the Risk Action and the Audit Recommendation, but not the Audit Recommendation.
View other articles under this section: |
