Meeting Management

A new meeting can be created from the 'Create New Meeting' link on the homepage. Quick links panel on the left hand side would be the easiest and quickest method of creating a meeting.

Meetings can be created based on the user role and the meeting type. The below table shows the type of meeting each user role can create.

There are three types of meetings that can be created.

1. Formal Public Meetings

Formal Public meetings are public meetings mainly organised by Councils for the Public. The Public should be able to view the meeting agenda prior to meeting commencement and view the meeting minutes after the minutes are finalised. Any Staff user can create this meeting. The users selected as Members of this meeting will have the right to vote. Participants cannot vote. 

2. Formal Internal Meetings

Formal internal Meetings are meetings held within the council between management teams and council members. For example, the Annual General Meetings. And Staff and non-staff users can create this meeting. The users selected as Members of this meeting will have the right to vote. Participants cannot vote. 

3. Informal Meetings

These are meetings held between the staff and management teams as informal meetings. Only Participants drop down will be visible. Voting is not enabled for this type of meeting.

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